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Microsoft Office 2010 (codenamed Office 14^[6]) is a version of the Microsoft Officeproductivity suite for Microsoft Windows.^[1] Office 2010 was released to manufacturing on April 15, 2010,^[1] and was later made available for retail and online purchase on June 15, 2010.^[7] It is the successor to Office 2007 and the predecessor to Office 2013. Research and development of Office 2010 began in 2006, before the release of its predecessor.^[8]

Office 2010 introduces user interface enhancements including a Backstage view that consolidates document management tasks into a single location. The ribbon introduced in Office 2007 for Access, Excel, Outlook, PowerPoint, and Word is the primary user interface for all apps and is fully customizable in Office 2010.^[9][10][11] Other new features include extended file format support;^[6]co-authoring features that enable multiple users to share and simultaneously edit documents;^[12]OneDrive and SharePoint integration;^[12] and security improvements such as Protected View, a read-only, isolated sandbox environment to protect users from potentially malicious content.^[13] It also debuted Office Online—formerly Office Web Apps—a collection of free web-based versions of Excel, OneNote, PowerPoint, and Word.^[14][15][16] Office Starter 2010, a new edition of Office, replaced Microsoft Works.^[17][18][19]Office Mobile 2010, an update to Microsoft's mobile productivity suite, was released on May 12, 2010 as a free upgrade from the Windows Phone Store for Windows Mobile 6.5 devices with a previous version of Office Mobile installed.^[20][21][22]

Office 2010 is the first version of Office to ship in two variants for IA-32 and x64,^[23][24] but the x64 version is not compatible with Windows XP or Windows Server 2003.^[25][26] It is also the first version to require product activation for volume license editions.^[27][28] Office 2010 supports Windows XP SP3, Windows Server 2003 SP2, Windows Vista SP1, or a later version. It is the last version of Office compatible with Windows XP, Windows Server 2003, Windows Vista and Windows Server 2008 as its successor, Office 2013, does not support these operating systems.^{[29][30][31][32]}

Reception to Office 2010 was generally positive, with critics praising the new Backstage view interface, the new customization options for the ribbon, and the incorporation of the ribbon into all apps.^[33][34] While sales were initially lower than those of its predecessor,^[35] Office 2010 was a success for Microsoft and surpassed the company's previous records for adoption,^[36] deployment,^[36] and revenue.^[37] As of December 31, 2011, approximately 200 million licenses of Office 2010 were sold,^[38] before its discontinuation on January 31, 2013.^[39] Mainstream support for Office 2010 ended on October 13, 2015; extended support will end on October 13, 2020.^[40]

• 1History and development
• 2New features
  • 2.1User interface
  • 2.5Security
  • 2.6Graphics
  • 2.7Accessibility
• 5Editions
• 6Reception

History and development[edit]

Development started in 2007 while Microsoft was finishing work on Office 12, released as Microsoft Office 2007. The version number 13 was skipped because of the fear of the number 13.^[8] It was previously thought that Office 2010 (then called Office 14) would ship in the first half of 2009.^[41]

On April 15, 2009, Microsoft confirmed that Office 2010 would be released in the first half of 2010. Shree lipi usb dongle crack. They announced on May 12, 2009, at a Tech Ed event, a trial version of the 64-bit edition.^[42][43] The Technical Preview 1 (Version: 14.0.4006.1010) was leaked on May 15, 2009.^[44]

An internal post-beta build was leaked on July 12, 2009. This was newer than the official preview build and included a 'Limestone' internal test application (note: the EULA indicates Beta 2).^[45] On July 13, 2009, Microsoft announced Office 2010 at its Worldwide Partner Conference 2009.

On July 14, 2009, Microsoft started to send out invitations on Microsoft Connect to test an official preview build of Office 2010.^[46] On August 30, 2009, the beta build 4417 was leaked on the internet via torrents.^[47]

The public beta was available to subscribers of TechNet, MSDN and Microsoft Connect users on November 16, 2009.^[48] On November 18, 2009, the beta was officially released to the general public at the Microsoft Office Beta website, which was originally launched by Microsoft on November 11, 2009 to provide screenshots of the new office suite.^[49] Office 2010 Beta was a free, fully functional version and expired on October 31, 2010.^[50]

In an effort to help customers and partners with deployment of Office 2010, Microsoft launched an Office 2010 application compatibility program with tools and guidance available for download.^[51] On February 5, 2010, the official release candidate build 4734.1000 was available to Connect and MSDN testers. It was leaked to torrent sites.^[52] A few days after, the RTM Escrow build was leaked.

Microsoft announced the RTM on April 15, 2010, and that the final version was to have speech technologies for use with text to speech in Microsoft OneNote, Microsoft PowerPoint, Microsoft Outlook, and Microsoft Word. Office 2010 was to be originally released to business customers on May 12, 2010,^[53] however it was made available to Business customers with Software Assurance on April 27, 2010, and to other Volume Licensing Customers on May 1.^[54] MSDN and TechNet subscribers have been able to download the RTM version since April 22, 2010. The RTM version number is 14.0.4763.1000.^[55][56]

On June 15, 2010, Office 2010 reached general availability.^[57][58]

Service packs[edit]

Microsoft released a total of two service packs for Office 2010 that were primarily intended to address software bugs. Service Pack 1 (SP1) and Service Pack 2 (SP2) were released concurrently with updates for additional products such as Office Online, SharePoint, and SharePoint Designer.^[60][61]

On November 17, 2010, Microsoft invited a select number of testers at the Microsoft Connect web portal to test the beta release of SP1.^[62][63] SP1 was officially released by Microsoft on June 27, 2011 and included compatibility, performance, security, and stability improvements. SP1 is a cumulative update that includes all previous updates, as well as fixes exclusive to its release;^[60][64] a list of exclusive fixes was released by Microsoft.^[65] SP1 also introduced additional features for Access, Excel, OneNote, Outlook, PowerPoint, and Word. As examples, OneNote 2010 SP1 introduced the ability to open notebooks stored in OneDrive directly from within the app itself, while Outlook 2010 SP1 introduced Office 365 support.^[64] With its release, the use of Office Online in Google Chrome and Internet Explorer 9 was officially supported by Microsoft for the first time.^[66]

On April 8, 2013, a beta build of Office 2010 SP2 was released.^[67] SP2 was a cumulative update officially released on July 16, 2013 and included all of the previously released compatibility, performance, stability, and security fixes, as well as numerous exclusive fixes;^[61] a list of fixes exclusive to SP2 was released by Microsoft.^[68] Microsoft claimed that with the release of SP2, Office 2010 would feature improved compatibility with Internet Explorer 10, Office 2013, SharePoint 2013, and Windows 8.^[61][69] Because SP2 is cumulative, SP1 is not a prerequisite for its installation.^[70]

New features[edit]

User interface[edit]

In both its client apps and its Internet implementation, the design of Office 2010 incorporates features from SharePoint and borrows from Web 2.0 ideas.^[71][72][73] Office 2010 is also more 'role-based' than previous versions, with specific features tailored to employees in 'roles such as research and development professionals, sales people, and human resources.'^[73]

Backstage view[edit]

A new Backstage view interface replaces the Office menu introduced in Office 2007 and is designed to facilitate access to document management and sharing tasks by consolidating them within a single location.^[74] In theatre, backstage refers to the area behind the stage where behind the scenes activities and preparations commence; the Backstage view is accordingly an interface dedicated to activities and preparations before saving or sharing a document.^[75] It consists of both a left-hand navigation pane and an adjacent main pane. The navigation pane includes a series of vertically arranged common commands to open or save files and tabs that, when opened, expose document management tasks and contextual information within the main pane.^[74][76] A customizable number of recently opened documents can also be displayed within the navigation pane.^[77]

Tasks that are accessed via tabs in the main pane are categorized into separate groups that display contextual information related to app configurations, files, and tasks; each tab displays contextual information relevant to that tab. On the Info tab in Word, for example, document metadata details are displayed within the Prepare for Sharing group to inform users of potentially personal information before the file is shared with other users,^[78] whereas the Help tab displays Office version information and product licensing status.^[79] In Office 2007, this information was included within separate locations.^[78][79] From the Info tab, users can access revisions of currently open Excel, PowerPoint, and Word documents, as well as the latest unsaved version of a document that was previously closed.^[80] Within the Print tab, the Backstage view also combines the previously separate print and print preview features by displaying printer tasks, settings, and a zooming user interface to preview the currently open document.^[81]

The Backstage view, like the ribbon, is extensible; developers can add their own commands, tabs, tasks, and related information.^[82][83][84]

File tab[edit]

The new File tab replaces the Office button introduced in Office 2007 and offers similar functionality. The previous Office button—a round button adorned with the Microsoft Office logo—had a different appearance from the ribbon tabs in the Office 2007 interface and was positioned away from them, with a target that extended toward the upper left corner of the screen in accordance with Fitts's law.^[77][85] Microsoft has stated that this button enhanced the usability of Office, but many users saw it as 'branding decoration, rather than a functional button.' As a result, in Office 2010 it was replaced with a File tab that appears next to the other tabs in the ribbon instead of the upper left-hand corner of the screen.^[77] The File tab is colored on a per-app basis (e.g., it is colored orange in Outlook). Opening the File tab displays the new Backstage view.^[86]

Pasting options gallery[edit]

Office 2010 introduces a pasting options gallery on the ribbon, in the context menu, and in the object-oriented user interface that replaces the Paste Special dialog box and Paste Recovery feature seen in previous versions of Office. The gallery introduces Live Preview effects to the paste process when users position the mouse cursor over an option in the gallery so that the result of the process can be previewed before it is applied to the document; a tooltip with an associated description and keyboard shortcut for that option will also appear. If users position the mouse cursor over a gallery option in the context menu, the rest of the context menu becomes transparent so that it does not obstruct preview results within the document. To facilitate keyboard-based paste operations, users can navigate the gallery by using the arrow keys on a keyboard or press Ctrl after pressing Ctrl+V to display gallery options. Gallery options change based on the content in the clipboard and the app into which the content is pasted.^[87]

Ribbon improvements[edit]

The ribbon interface, introduced in Office 2007, is fully customizable and included in all apps in Office 2010.^[9][10]Users can add or rename custom ribbon tabs and groups, add additional commands to the default tabs, and hide tabs that are not used. Users can also export or import any customization changes made to the ribbon to facilitate backups, deployment, or sharing, or reset all ribbon customizations.^[88] The ribbon was also updated with a visible interface option to minimize it, which leaves only the tabs exposed.^[89]

After the launch of Office 2010, Microsoft provided free downloads for customized ribbons with a new 'Favorites' tab that consolidated various commands based on customer feedback in regards to the most frequently used commands in Office; the customized ribbons were available as separate downloads for Access, Excel, InfoPath, OneNote, Outlook, PowerPoint, Project, Publisher, Visio, and Word.^[90]

Other UI changes[edit]

• The default color scheme in Office 2010 is silver instead of blue as in Office 2007 and now features a 5:1 contrast ratio to improve accessibility and readability.^[86]
• All app icons have been redesigned in Office 2010. The new icons are based on colors that correspond to their respective apps, as per previous releases, with an increased emphasis on app letters.^[86]
• The Office 2010 splash screen has been redesigned from the one seen in Office 2007 and animates when an app is launched.^[86]
• OneNote and PowerPoint support mathematical equations through an Equation Tools contextual tab on the ribbon.^[91][92]
• PowerPoint and Publisher include alignment guides so users can align objects to a grid.^[92][93]
• Smart tags, introduced in Office XP, have been renamed as Actions and are now accessible from the context menu.^[94]

File formats[edit]

Office 2010 includes updated support for ISO/IEC 29500:2008, the International Standard version of Office Open XML (OOXML) file format.^[6] Office 2010 provides read support for ECMA-376, read/write support for ISO/IEC 29500 Transitional, and read support for ISO/IEC 29500 Strict.^[95] In its pre-release form, however, Office 2010 only supported the Transitional variant, and not the Strict.^[96]

Office 2010 also continued support for OpenDocument Format (ODF) 1.1, which is a joint OASIS/ISO/IEC standard (ISO/IEC 26300:2006/Amd 1:2012 — Open Document Format for Office Applications (OpenDocument) v1.1).^[6]

Document co-authoring[edit]

Office 2010 introduces co-authoring functionality in the Excel Web App, the OneNote Web App, and in the client versions of OneNote, PowerPoint, and Word for documents stored on SharePoint 2010 sites and for documents stored in shared folders by OneDrive.^[12] Office 365 is also supported.^[97] A co-authoring session is automatically initiated when two or more users open the same document. From the Backstage view users can also save documents directly to remote locations within Excel, OneNote, PowerPoint, and Word to facilitate remote access and co-authoring sessions. A Microsoft account is required to use Office 2010 functionality related to OneDrive.^[12] In the Excel Web App, the OneNote Web App, and OneNote, edits to a shared document in a co-authoring session occur on a sequential basis, and appear in near real-time as a shared document automatically saves itself each time a co-author edits it. In PowerPoint and Word, users must upload changes to the server by manually saving the shared document.^[12]

During a co-authoring session, the Excel Web App, PowerPoint, and Word denote how many co-authors are editing a document at a given time through an icon on the status bar. Clicking this icon in PowerPoint and Word displays contact information including the presence of co-authors; similar information can be accessed through the Info tab of the Backstage view. When co-authors click the name of another co-author, they can send an e-mail message with an email client or start instant messaging conversations with each other if a supported app such as Skype for Business is installed on each machine. If a conflict between multiple changes occurs in PowerPoint or Word, sharers can approve or reject changes before uploading them to the server.^[12]

In both the OneNote Web App and OneNote, users can view the names of co-authors alongside their respective edits to the content in a shared notebook, or create separate versions of pages for individual use. Edits made since a notebook was last opened are automatically highlighted and the initials of the co-author who made an edit are automatically displayed. In the client version of OneNote, co-authors can also search for all edits to a notebook made by a specific co-author. OneNote 2010 notebooks can be shared with Office Mobile 2010 users on Windows Phone 7.^[12] OneNote 2007 users can also participate in a co-authoring session with OneNote 2010 users if shared notebooks use the older OneNote 2007 file format; however, the aforementioned co-author search and page versioning features, as well as compatibility with the OneNote Web App, will not be available.^[98]

Installation and deployment[edit]

Office 2010 introduces a new Click-to-Run installation process based on Microsoft App-Vstreaming and virtualization technology as an alternative to the traditional Windows Installer-based installation process for the Home and Student and Home and Business editions, and as a mandatory installation process for the Starter edition. Click-to-Run products install in a virtualized environment—a Q: partition—that downloads product features in the background after the appsthemselves already been installed so that users can immediately begin using the apps. The download process is optimized for broadband connections.^[99]

During the Office 2010 retail lifecycle Microsoft, in collaboration with original equipment manufacturers (OEMs) and retail partners, introduced a Product Key Card licensing program that allowed users to purchase a single license—at a reduced cost when compared with traditional retail media—to activate Home and Student, Home and Business, and Professional editions preinstalled on personal computers.^[100] Product Key Card versions are restricted to a single machine.^[101]

Volume license versions of Office 2010 require product activation. In Office 2007 product activation was only required for OEM or retail versions of the product.^[27]

Security[edit]

Office File Validation[edit]

Office File Validation, previously included only in Publisher 2007 for PUB files, has been incorporated into Excel, PowerPoint, and Word in Office 2010 to validate the integrity of proprietary binary file formats (e.g., DOC, PPT, and XLS) introduced in previous versions of Microsoft Office. When users open a document, the structure of its file format is scanned to ensure that it conforms with specifications defined by XML schema; if a file fails the validation process it will, by default, be opened in Protected View, a new read-only, isolated sandbox environment to protect users from potentially malicious content.^[102] this design allows users to visually assess potentially unsafe documents that fail validation.^[103] Microsoft stated that it is possible for documents to fail validation as a false positive. To improve Office File Validation, Office 2010 collects various information about files that have failed validation and also creates copies of these files for optional submission to Microsoft through Windows Error Reporting.^[102] Users are prompted approximately every two weeks from the date of a failed validation attempt to submit copies of files or of other information for analysis; prompts include a list of files that will be submitted to Microsoft and require explicit user consent prior to submission. Administrators can disable data submission.^[104]

On December 14, 2010, Microsoft announced its intent to backport the Office File Validation feature to Office 2003 and Office 2007.^[105][106] On April 12, 2011, Office File Validation was backported as an add-in for Office 2003 SP3 and Office 2007 SP2, and was later made available through Microsoft Update on June 28, 2011.^[107] Office File Validation in Office 2003 and Office 2007 differs from the version in Office 2010 as these two releases do not include the Protected View feature. When users attempt to open a document that fails validation, they must first agree to a warning prompt before it can be opened.^[107] Additionally, the configuration options in these two releases are only made available through the Windows Registry,^[108] whereas Office 2010 also provides Group Policy options.^[102]

Protected View[edit]

Protected View, an isolated sandbox environment for Excel, PowerPoint, and Word, replaces the Isolated Conversion Environment update available for previous versions of Microsoft Office. When a document is opened from a potentially unsafe location such as the Internet or as an e-mail attachment, or if a document does not comply with File Block policy or if it fails Office File Validation, it is opened in Protected View, which prohibits potentially unsafe documents from modifying components, files, and other resources on a system; users can also manually open documents in Protected View.^[109] When a document is opened in Protected View, users are allowed to view, copy, and paste the contents of the document, but there are no options to edit, save, or print contents, and all active document content including ActiveX controls, database connections, hyperlinks, and macros is disabled.^[110] Users can open documents outside of Protected View by clicking on the 'Enable Editing' button that appears on a message bar within the Office user interface. As a precautionary measure, active content within a potentially unsafe document remains disabled when a user reopens it after exiting Protected View until a user clicks the 'Enable Content' button on the message bar, which designates the document as a trusted document so that users are not prompted when it is opened in the future.^[111]

Protected View is implemented as a separate child process instance of Excel, PowerPoint, and Word. The main process of each app is assigned the current user's access token and hosts the Office user interface elements such as the ribbon, whereas the Protected View process consists of the document viewing area, parses and renders the document content, and operates with reduced privileges; the main process serves as a mediator for requests initiated by the separate process. In Windows Vista and later versions of Windows, Mandatory Integrity Control and User Interface Privilege Isolation further restrict the separate process.^[109] Protected View is also available when Office 2010 is installed on Windows XP, but it is not as robust due to the absence of these security features.^[112]

Trusted documents[edit]

Office 2010 allows users to designate individual documents as trusted, which allows all active content to operate each time a specific document is opened; trusted documents do not open in Protected View. Documents residing in either local or remote directories can be trusted, but users are warned if an attempt is made to trust a document from a remote resource. To increase security, documents in Temporary Internet Files and the TEMP directory cannot be trusted. Trusted document preferences, referred to as trust records, are stored within the Windows Registry on a per-user basis; trust records contain the full path to trusted documents and other information to protect users from social engineering attacks.^[111]

Other security features[edit]

• Office 2010 is the first version of Office to natively support Data Execution Prevention (DEP).^[13] Office 2010 apps comply with DEP policies defined by an administrator and provide an option to disable DEP within the interface or Group Policy.^[113]
• A new Office ActiveX kill bit provides options to configure ActiveX controls within Office 2010 without affecting the operation of these controls within Internet Explorer.^[13]
• Additional Group Policy settings for File Block functionality in Excel, PowerPoint, and Word.^[13]
• Cryptography improvements, including support for Cryptography API: Next Generation in Access, Excel, InfoPath, OneNote, PowerPoint, and Word; Suite B support; and integrity validation of encrypted files.^[13]
• Document time stamping of digital signatures.^[13]
• Domain-based password complexity and enforcement policies.^[13]

Graphics[edit]

Artistic effects[edit]

Excel, Outlook, PowerPoint, and Word include a variety of artistic effects such as glass, paint stroke, pastel, and pencil sketch effects that users can apply to inserted images.^[114]

Background removal[edit]

A new background removal feature based on Microsoft Research technology is included in Excel, Outlook, PowerPoint, and Word to remove the backgrounds of images inserted into documents. It is exposed as a Remove Background command that appears on the Picture Tools contextual tab on the ribbon when an image is selected. When activated this command displays a separate Background Removal contextual tab and places a selection rectangle and magenta color over portions of the selected image. The selection rectangle determines, based on an algorithm, which area of the selected image will be retained once the background removal process is complete, whereas the magenta color indicates the areas that will be removed. Users can manually adjust the position and size of the selection rectangle and also mark individual areas of an image to keep or remove;^[115] it is also possible to delete a mark after an inadvertent selection or if it produces an undesired result. After the background has been removed, users can apply various visual effects to the result image or wrap text in a document around it; users can also crop the image since removing the background does not reduce its original size.^[116]

Cropping improvements[edit]

Office 2010 introduces improvements to the image crop process in Excel, Outook, PowerPoint, Word. The crop selection rectangle now grays out the portions of an image to be removed during a crop process and displays the result area in color, instead of completely removing all portions of an image outside of the selection rectangle from view as in previous versions of Office; images can now be repositioned underneath the selection rectangle while it is active. A new Aspect Ratio option under the Crop command on the ribbon presents a drop-drop down menu with options for both landscape and portrait page orientations to customize the aspect ratio of the selection rectangle before users crop an image, which automatically resizes the selection rectangle when users start the crop process; users can manually resize the selection rectangle and simultaneously preserve its aspect ratio by resizing it from its corners while pressing the ⇧ Shift key.^[117] The aforementioned cropping improvements are also available in Publisher.^[118]

The Picture Shape command in previous versions of Office has been replaced with a new Crop to Shape command that allows users to resize and move the selected shape during the crop process. By default, Office 2010, like previous versions, automatically resizes images that are inserted into shapes, which can negatively affect their aspect ratio. To address this, images in shapes can now be cropped or resized after being inserted, and individual Fit and Fill options have been incorporated. The former option resizes the selected image so that the entire area of the crop selection rectangle or shape is filled, whereas the latter option resizes the image so that it is displayed within the selection rectangle or within a shape in its entirety; both options maintain the original aspect ratio of the selected image. Images inserted into SmartArt diagrams can also be cropped, resized, or repositioned.^[117]

Font effects and enhancements[edit]

Excel, PowerPoint, and Word support text effects such as bevels, gradient fills, glows, reflections, and shadows. Publisher and Word support OpenType features such as kerning, ligatures, stylistic sets, and text figures with fonts such as Calibri, Cambria, Corbel, and Gabriola.^[114]

Hardware acceleration[edit]

Office 2010 apps including Excel, PowerPoint, and Word support hardware accelerated graphics when installed on a machine with a DirectX 9.0c-compliant GPU that has at least 64 MB of videomemory. Excel supports hardware accelerated chart drawing, and PowerPoint supports hardware accelerated animations, transitions, and video playback and effects; slideshow elements are now rendered as sprites, which are then composited with additional effects such as fades and wipes implemented using Pixel Shader 2.0. All Office 2010 apps support Direct3D hardware accelerated SmartArt and WordArt object and text rendering.^[119] Additionally, the background removal feature and image adjustments such as brightness and contrast are all accelerated when used on capable hardware.^[120]

Screenshot capture[edit]

Excel, Outlook, PowerPoint, and Word allow users to immediately insert a screenshot of open app windows or a selection of content on the screen into documents without saving the image as a file. The functionality is exposed through a new Screenshot command on the Insert tab of the ribbon that, when clicked, presents individual options to capture either app windows or selections of content. The former option presents open windows as thumbnails in a gallery on the ribbon that insert a screenshot of the selected window into the active app, while the latter option minimizes the currently active app, dims the screen, and presents a selection rectangle for users to create a screenshot by holding the main mouse button, dragging the selection rectangle to a desired area of the screen, and then releasing the button to automatically insert the selection as an image into the document. Only windows that have not been minimized to the taskbar can be captured. After a screenshot has been inserted, various adjustments can be made.^[121]

SmartArt improvements[edit]

SmartArt, a set of diagrams introduced in Office 2007 for Excel, Outlook, PowerPoint, and Word, has been updated with new effects, options, and interface improvements. The SmartArt text pane now allows users to insert, modify, and reorder images and their associated text within a diagram, and new Move Up and Move Down commands on the ribbon facilitate the reordering of content. Images are automatically cropped when inserted into shapes within SmartArt diagrams to preserve their aspect ratio; users can also manually reposition images. During the crop process, the layout of shapes in SmartArt diagrams is locked to prevent users from inadvertently modifying its position while making adjustments to an image.^[117] Approximately 50 new diagrams have been introduced. Of these, a new Picture category dedicated to the presentation of images includes over 30 diagrams, and the Organization Chart category includes 3 new diagrams.^[122]

A new Convert command on the SmartArt contextual tab on the ribbon includes additional features for Excel and PowerPoint. The Convert to Shapes command, a feature introduced in Office 2007 SP2 as a context menu option that turned SmartArt into a group of customizable shapes, is now featured as on option on the ribbon in both apps. Additionally, in PowerPoint, it is possible to convert SmartArt diagrams into bulleted lists through a new Convert to Text option.^[122]

Accessibility[edit]

Accessibility Checker[edit]

Office 2010 introduces an Accessibility Checker feature in Excel, PowerPoint, and Word that inspects documents for issues that could negatively affect visually impaired readers. Accessibility Checker can be accessed through the 'Check for Issues' button on the Prepare for Sharing group on the Info tab of the Backstage view. Clicking the button opens a task pane with a list of accessibility issues discovered in the document and also provides suggestions to address these issues. The Backstage view also reports accessibility issues in the Prepare for Sharing group so that they can be addressed before the document is shared with other users.^[123] Administrators can configure how prominently this information is displayed within the interface through Group Policy.^[124]

Language preferences[edit]

A Language Preferences interface in Access, Excel, OneNote, Outlook, PowerPoint, Project, Publisher, Visio, and Word is accessible in the Backstage view and replaces the language customization interface seen in previous versions of Office.^[125] The new interface provides information about currently installed language packs and their related components, hyperlinks to download additional content, and a new ScreenTip Language feature that allows users to customize the language of tooltips.^[126]

Text-to-speech improvements[edit]

A new Mini Translator feature allows users to translate selected text in OneNote, Outlook, PowerPoint, and Word. Translations for phrases or words are displayed within a tooltip, from which users can hear an audio pronunciation of the selected text provided by one of the Microsoft text-to-speech voices installed on a machine, copy the translation to the clipboard so that it can be inserted into another document, or view a definition provided by an online service if the selected text is a word.^[127] The audio pronunciations are made available through a Speak feature, which can be accessed separately from the Mini Translator (e.g., added to the ribbon), but it can only be activated if a text-to-speech engine that matches the language of the selected text is installed. Users can download various text-to-speech engines from Microsoft.^[128] The Speak feature is not available when Office 2010 is installed on Windows XP.^[129]

New app-specific features[edit]

New features in Word 2010

• A new navigation pane replaces the document map in previous versions of Word and allows users to drag and drop headings within the pane to rearrange pages in a document. The navigation pane also replaces the Find dialog box in previous versions and now highlights search results.^[130]
• Windows Live Writer integration.^[9]

New features in Excel 2010

• Excel 2010 includes a redesigned calculation engine to improve performance in response to feedback from users related to previous versions of Excel.^[119] As part of the new calculation engine, a new version of the Solver add-in and new versions of statistical functions were introduced.^[131]
• Graphing features including Sparklines, miniature graphics that represent trends among data; and Slicers, which allow users to quickly filter data results.^[131]
• Macro recording support for chart elements.^[131]
• Rule-based cell formatting.^[131]
• The number of data points in a data series is limited only by available memory; in Excel 2007, there was a limitation of 32,000 data points.^[131]

New features in PowerPoint 2010

• A new Reading View allows users to display and progress through presentations in a window.^[92]
• An Animation Painter allows users to select and copy an animation and apply it to another slide.^[92]
• Audio editing and playback functionality allows users to fade, bookmark, or trim audio.^[92]
• Presentation sections allow users to visually customize the organization of slides in a presentation.^[92]
• Support for custom shapes.^[92]
• The ability to remotely broadcast a slide show ('Broadcast Slide Show') with the use of a Microsoft account; local broadcasts through SharePoint are supported.^[92]
• Users can simulate a laser pointer with a mouse cursor by holding down the Ctrl key and pressing the primary mouse button during a presentation.^[92]
• Video editing and playback functionality; local videos are now embedded within slides by default so that they can be played regardless of whether users have access to their original source. Options include the ability to add various visual effects, to bookmark specific scenes for playback when advancing slides, to fade in or out, and to trim videos. Online videos can also be inserted into presentations, and presentations themselves can be saved as videos.^[92]

New features in OneNote 2010

• A native x64 printer driver for x64 operating systems.^[132]
• A new docked mode enables OneNote to be displayed alongside next to another app window while taking notes.^[91]
• A notebook recycle bin, which stores for 60 days any notebooks, pages, sections, and section groups that were previously deleted.^[91]
• A Quick Filing feature allows users to choose which location in a notebook to quickly send information to from within other apps.^[132]
• Linked Notes reference specific sections of a source document or web page so that clicking a note that was taken while the source was open will automatically return users to that content;^[132]Internet Explorer 6 and later versions, PowerPoint 2010, and Word 2010 support Linked Notes.^[91]
• Incremental search has been incorporated and future search results are prioritized based on previous search queries.^[91]
• Multi-touch pan and pinch gestures when installed on a multi-touch capable operating system such as Windows 7.^[132]
• Outlook tasks can be created directly from OneNote.^[132]
• Page versioning, which allows multiple versions of a single page to exist in a notebook.^[91]
• Sections can be copied or merged.^[91]
• Style galleries, similar to those in Word, have been included in OneNote to provide basic formatting options.^[91]
• Support for automatic text wrapping.^[132]
• XPS documents protected by information rights management can be inserted as printouts.^[132]
• The ability to sync notebooks with a Microsoft account;^[132] SP1 introduced the ability to open notebooks from OneDrive.^[64]
• The Format Painter in Word is available in OneNote.^[91]
• Wiki-style bracket syntax can be used to link to pages, sections, and section groups from other locations in a notebook.^[91]

New features in Outlook 2010

• A new Search Tools contextual tab is displayed on the ribbon when users perform a search and provides commands to filter results based on different criterion.^[133]
• A Social Connector aggregates content from users' social network contacts and displays related information such as activity feeds, appointments, communication history, and file attachments.^[133]
• An improved Conversation View groups messages by their subjects regardless of their originating folders. Additionally, a new Ignore command deletes all messages in a conversation and sends all future replies to the Deleted Items folder, while a new Clean Up command deletes all messages but the most recent.^[133]
• Quick Steps, individual collections of commands that allow users to perform multiple actions simultaneously. Users can create their own Quick Steps and optionally assign keyboard shortcuts or customize tooltips for each of them.^[134]
• Spell check is available in more areas of the Outlook interface including subject lines in e-mail messages, tasks, and meeting requests.^[133]
• Support for multiple Exchange accounts within a single Outlook profile.^[133]
• The default size limit for Unicode.ost and .pst files in Outlook 2010 is 50 GB instead of 20 GB as it was in Outlook 2007.^[135]
• The To-Do Bar introduced in Outlook 2007 includes additional customization options and visual indicators for conflicts and unanswered meeting requests.^[133]
• Users can adjust the zoom level of Outlook.^[133]
• Users are now notified before sending a message without a subject.^[133]
• Users are now able to change the IMAP Deleted Items folder location.

New features in Publisher 2010

• A new Page Navigation pane presents thumbnails of each page in a document; clicking a thumbnail opens that page, while dragging it rearranges pages.^[93]
• Live Preview effects for formatting, objects, and text.^[93]
• Options to share building blocks and templates to the online Publisher user communities.^[93]
• The scratch area can now be hidden.^[93]

New features in Access 2010

• A Navigation Form interface allows database elements to be customized via drag-and-drop.^[136]
• An Image Gallery stores previously used images so that users can quickly reuse them in a database.^[136]
• Application Parts, predefined database templates.^[136]
• Data bars offer gradient fill options.^[136]
• Databases can be shared on the web via Access Services in Microsoft SharePoint Server 2010.^[137]
• Quick Start fields provide predefined groups.^[136]
• Web services can be used as external data sources.^[137]

Removed features[edit]

Removed from the entire suite

• Document workspaces.^[126]
• InterConnect support.^[126]
• Microsoft Office Document Imaging.^[138]
• Microsoft Office Document Scanning.^[138]
• Office Startup Assistant.^[126]
• Office Diagnostics.^[126]
• Research and Reference pane for Internet Explorer.^[130]
• Special symbol input add-in for East Asia versions.^[126]
• Support for MSXML version 5.^[126]
• Insert Clip Art task pane and various Clip Organizer features.^[126]

Features removed from Word

• AutoSummary feature.^[130]
• Support for Word Add-in Libraries (WLL).^[130]
• Voice comments feature,^[139] previously available in Word 2002, Word 2003, and Word 2007, which allowed users to create a recording and directly insert it in a document.^[140] For similar functionality, Voice Recorder can be used to record audio for later insertion in a document.^[139]

Features removed from Excel

• The Conditional Sum and Lookup wizards have been deprecated; a new Function wizard offers similar functionality.^[131]
• The Person Name smart tag has been removed.^[130]

Features removed from PowerPoint

• The maximum sound file size option has been replaced by the ability to embed files of any size, which provides similar options.^[141]
• The ability to save a presentation as a web page.^[141]
• Macro recording is hidden in Powerpoint 2007, but is completely removed in Powerpoint 2010

Features removed from OneNote

• Live Session functionality, including the ability to start and join a live session; Microsoft touts the new Shared Notebook functionality as a replacement.^[132]
• List and Document task panes are no longer available.^[132]
• Options to create Outlook appointments or contacts.^[132]
• Outlining toolbar.^[132]
• SimpleImporter API.^[132]

Features removed from Outlook

• ANSI offline Outlook data files (.ost) for Exchange synchronization.^[142]
• Business Contact Manager;
  • Microsoft later released the add-in as a free download for Office 2010 Professional or Outlook 2010 consumers who purchased an edition of Office 2003 or Office 2007 with Business Contact Manager or Outlook 2003 or Outlook 2007.^[143]
• Calendar rebasing tool^[142]
• DAV connectivity for HTTP account types.
• Exchange 2000 connectivity.^[142]
• Exchange Message Security feature support.^[142]
• Postmarks.^[142]
• Photo resize options for 640x480 (VGA) and 800x600 (SVGA)display resolutions.^[142]
• Search toolbar add-in.^[142]

Features removed from Publisher

• The ability to create new web publications or websites; users can still edit publications or websites created in earlier versions of Publisher.^[144]
• Various outdated publication settings.^[144]

Features removed from Access

• Calendar control.^[137]
• Data access pages.^[137]
• ISAM for Lotus 1-2-3. Paradox versions 3-7, Access 1.0, and Access 2.0 (Red 2 or Jet 2.0).^[137]
• Replication Conflict Viewer.^[137]
• Reports can no longer be exported as individual SNP files; Microsoft recommends that users export to PDF or XPS files.^[137]

Features removed from Project

• Custom forms support.^[145]
• Office Web Components resource availability graphs.^[145]
• Save as Excel Pivot Table has been deprecated; the ability to save directly into a Pivot Table is no longer available.^[145]
• Various add-ins have been removed.^[145]

Features removed from Visio

• Find Shape feature; users can instead search for new content online.^[146]
• ShapeStudio, available in previous versions of the Visio software development kit (SDK), has been removed from the Visio 2010 SDK.^[146]
• Users can no longer dock items to the top or to the bottom of the interface.^[146]
• Various status bar items.^[146]

Editions[edit]

Comparison[edit]

Remarks

1. ^Office 2010 Personal was made available for distribution only in Japan.^[152]
2. ^The retail version of Office 2010 Home and Student can be installed on up to three machines in a single household for non-commercial use only. The Product Key Card version only allows a single installation on a single machine.^[101]
3. ^The retail versions of Office 2010 Home and Business and Office 2010 Professional can be installed on two devices including a primary machine, and a portable device such as a laptop, for use by a single user. The Product Key Card version only allows a single installation on a single machine.^[101]
4. ^On February 1, 2012, Office 2010 University replaced the previous Office 2010 Professional Academic edition in an effort to curtail fraudulent product use.^[153]
5. ^Office 2010 Professional Plus is only available for Volume License customers.^[154] The retail version is offered through MSDN or TechNet.^[155]
6. ^The Office Customization Tool is used to customize the installation of Office by creating a Windows Installer Patch (.MSP) file, and replaces the Custom Installation Wizard and Custom Deployment Wizard included in 2003 and earlier versions of the Office Resource Kit. It is only available in Volume License editions.^[156]

Starter edition[edit]

Office Starter 2010 is an ad-supported product that was discontinued in June 2012, before the release of Office 2013 and Windows 8.^[157] It included Word Starter and Excel Starter, reduced-functionality versions for viewing, editing, and creating documents. Office Starter 2010 was only available to OEMs to preload on Windows PCs and was intended as a replacement for Microsoft Works;^[17][18][19] it is only compatible with Windows Vista and Windows 7.^[158] Office Starter 2010 omits several features available in retail editions. Word Starter cannot insert footnotes, endnotes, citations, indexes, captions, equations, or SmartArt, and does not support customizations, macros, change tracking, full screen reading, or digital rights management.^[159] Excel Starter does not support PivotTables, PivotCharts, custom views, external data connections, error checking, calculation steps, or circular references.^[160] Office Starter 2010 is the only edition to offer a To-Go Device Manager feature, which allows users to install the productivity suite to a USB flash drive and run it temporarily on any computer with Windows Vista SP1 or Windows 7 installed to which the USB drive is connected.^[161]

Office Online[edit]

Office Online is a collection of free web-based versions of Excel, OneNote, PowerPoint, and Word that offers fewer features than its client counterparts.^[15] It was released to OneDrive users before the general availability of Office 2010.^[16]

Office Mobile 2010[edit]

Office Mobile 2010 was released prior to the general availability of the Office 2010 client as a free upgrade for users of Windows Mobile 6.5 devices with a previous version of Office Mobile installed.^[20] Some of the new features in Office Mobile 2010 include:^[162]

• Conversation View: Outlook Mobile threads related emails into a group for easier reading and management.
• Presentation Companion: The add-on to PowerPoint Mobile allows users to control a presentation through their Windows Phone and display speaker notes.
• SharePoint Workspace Mobile: Users can sync documents from SharePoint servers directly to their Windows Phone for offline viewing and editing.
• Support for New Content in Office 2010: SmartArt graphics and charts can be displayed in Office Mobile.

System requirements[edit]

Reception[edit]

Critical reception[edit]

Office 2010 received mostly positive reviews upon its release, with particular praise devoted to the modified ribbon and the new Backstage view. Laptop Mag rated the suite 4 out of 5 stars, referring to it as “the best Office suite yet” because of the new customization options provided by the ribbon, the new multimedia editing capabilities, a new option to share presentations online via PowerPoint, and app response times; Microsoft's decision to include OneNote in all retail versions of Office 2010 also received high praise.^[33]PC Magazine also rated the suite 4 out of 5 stars for similar reasons; the inclusion of the ribbon in all apps was viewed favorably because it enhances consistency and usability, and the Backstage view was praised for simplifying access to file management and printing options. However, PC Magazine expressed dissatisfaction with the 'intrusive' default auto formatting options in Word; the lack of an upgrade edition or pricing for users of a previous version of Office; and the stability of Office apps. Nevertheless, Office 2010 was regarded as a 'dazzlingly attractive upgrade” that received the magazine's Editors' Choice and Best of the Year 2010 accolades.^[34] Office 2010 also received positive reviews from Alphr,^[163]PC Advisor,^[164]PC World,^[165] and TechRadar.^[166]

Not all assessments and reviews were positive. InfoWorld considered the modified Ribbon in Office 2010 to be a 'disorganized mess', and the user-interface conventions to be confusing because of the lack of consistency across routine functions. The Backstage view was also criticized for 'containing a schizophrenic array of buttons, button menus, and hyperlink-like text labels' and for being presented as a full-screen interface instead of as a drop-down menu similar to Paint and WordPad in Windows 7. Sluggish performance was also a subject of criticism, although the review was written before development of the product had been formally completed.^[167]

Classic soft rock time life. Scope 1.1 We value our users and respect your privacy. This Privacy Policy describes the information we collect about you online, why we collect it, how we use it, and when we share it with third parties. Guide to Contents: 1.

Reactions to the various product versions, including the 64-bit version of Office 2010, were mixed. Ars Technica believed that Microsoft’s transition to a 64-bit version of Office would facilitate the industry’s adoption of 64-bit software.^[24] However, concerns about backward compatibility and performance issues were raised.^[168][169] After the product’s launch, Microsoft stated that 'the 64-bit version of Office 2010 is likely to introduce compatibility issues' and recommended the 32-bit version for most users;^[170] the Office 2010 setup program installs the 32-bit version by default unless a 64-bit version is already installed on the target machine.^[23][169] In a departure from previous versions of Office, Microsoft did not offer an upgrade version of Office 2010—a move that was criticized for effectively increasing the cost of the product for users already running a previous version.^{[168][171][172]} While the new Product Key Card program was considered to be an affordable alternative to an upgrade version because of its affordability when compared with a full retail purchase,^[172][173] it presented a limitation not seen with a full retail version in that its license prohibited the software from being transferred to another machine.^[173][174]

The Starter edition of Office 2010 received mostly positive reviews;^{[175][176][177]} a feature omitted from other editions of Office 2010 that received praise was To-Go Device Manager, which allowed users to copy Office 2010 Starter installation files to a USB flash drive and use its programs on another PC, even one where a version of Office was not installed.^[175][177] However, criticism was directed at the edition’s lack of functionality and its mandatory advertisements.^{[178][179][180]}

Sales[edit]

The initial two-week sales of Office 2010 were lower than those previously observed with the suite’s predecessor, Office 2007, a fact considered by Stephen Baker of NPD Group to be “disappointing.”^{[35][181][182]} Baker attributed this lack of sales to 'a seasonally slow period for PC purchases' and an 'increasingly saturated installed base.' Free alternatives to the productivity suite such as Google Docs were not regarded as detrimental to the adoption of Office 2010;^[35][181] however, this view was not shared by all journalists.^[183][184] In spite of initial sales that were lower than expected, sales of Office 2010—particularly consumer sales—contributed to a record first-quarter profit for Microsoft during its 2011 fiscal year.^{[37][185][186][187][188]} While other products contributed to this record, Microsoft Business Division, the division responsible for Office, earned the highest percentage of total revenue during this time period.^[187][189] As of November 1, 2010, over six million copies of Office 2010 were sold, a figure that represented 'more than 30 copies being sold every minute.'^[190]

Details related to Microsoft's second-quarter earnings during the company's 2011 fiscal year were posted on January 27, 2011, showing that the company had set a record for second-quarter revenue of $19.95 billion. The Microsoft Business Division grew by 24% year-over-year, with Office 2010 becoming the fastest-selling consumer version of Office in history; license sales of Office 2010 were also 'over 50% ahead of Office 2007 over an equivalent period following launch.'^{[191][192][193]} Results during the company’s third-quarter 2011 fiscal year were later strong, with Microsoft's Business division expecting to see 'Office sales exceed PC demand in fiscal 2011.”^[194]

On June 15, 2011, a year after Office 2010’s general availability, Microsoft Office corporate vice president Takeshi Numoto stated that deployment of the productivity suite among business customers was “five times faster” than that of its predecessor, Office 2007, and that the latest version was “the fastest-selling consumer version of Office ever” with a copy being sold every second since the product launched;^[36] the claim was previously made by Microsoft in January during the Consumer Electronics Show.^[195][196] Based on this claim, Network World estimated that an approximate 31.5 million licenses were sold since Office 2010’s launch.^[36] Office Online proved to be popular as well, with Nuoto stating that it had seen over 50 million unique visitors since its launch.^[36] By July 2011, over 100 million licenses were sold,^[197] which contributed to record Q4 earnings and annual revenue.^[198] However, year-over-year consumer revenue for Office had declined by 8 percent, though revenue from Microsoft’s Business Division had increased by 27 percent during the same period.^[199] During the second quarter of Microsoft’s 2012 fiscal year, the company reported a revenue of $20.9 billion—another record for the company—with Office 2010 being a contributing factor, having sold nearly 200 million licenses as of December 31, 2011,^[38] in spite of declining Windows sales.^[200]

Microsoft reportedly discontinued sales of Office 2010 on January 31, 2013, just two days after its successor, Office 2013, reached general availability.^[39]

Enterprise adoption[edit]

According to a survey conducted by market research company Forrester Research in 2011 with a sample consisting of 150 North American and European enterprise executives, Office 2010 was in use by 52% of respondents, behind Office 2003 or earlier and Office 2007 at 74% and 72%, respectively.^[201] In a 2013 survey, Office 2010 was the dominant productivity suite when compared to previous versions and competitors' offerings with a total of 85% usage share among the 155 enterprise survey respondents.^[202]

See also[edit]

References[edit]

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External links[edit]

Please visit Microsoft Office's official site for the latest version of MS Office.

The bottom line: Microsoft Office 2010 is a worthy upgrade for businesses and individual users who need professional-level productivity apps, but it will take some time to get acclimated with the reworked interface. Users looking for bare-bones, dead-simple office software should stick with Google's and other online offerings or continue using older Office versions they have already mastered.

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The world has changed plenty since Microsoft introduced Office 2007. In that time, Google has become a major player, with its suite of online tools, and even Apple has made inroads with its iWork office suite, though admittedly within a smaller set of computer users. Even with the vast user base of Microsoft Office products, with new competitors in the market, Microsoft Office 2010 needed to be good. Playing catch-up and looking forward simultaneously, Microsoft tries, in Office 2010, to remain (or become) the central hub of your working life, letting you use your PC, smartphone, and the Web to make your projects come together more efficiently.

It's true: every application in the suite has been improved and tweaked in an effort to make your busy days more efficient, but you'll need to be ready for a learning curve to get accustomed to Office 2010's changes.

This update isn't for everyone; if you're a power user who has a specific way you like to do things and want all the same functionality as an older version of Microsoft Office, then you can probably get by on an older version. Just like with Office 2007, however, Office 2003 or earlier versions of the suite will need conversion tools to open many of the now default Open XML file types. But if you are eager to try out new time-saving features and are willing to spend some time learning where everything is, we think you will appreciate this major update. Even new users of productivity suites and students looking for a solid set of productivity apps will benefit from the new features in Office 2010--and surely the Academic license is more than reasonable for what you get.

One of the major new changes to the suite is the ability to collaborate and share your work using Web apps. You can collaborate using Web apps over your SkyDrive (25GB of available online storage) on Windows Live. You may also be able to collaborate with a coworker using a slimmed down Facebook-connected version of the Web apps, however, Microsoft representatives explained to us that the Facebook-connected version we saw in the company demo is only a pilot program to test social media features. As is, having two ways to connect seems a bit confusing to us, but we'll reserve judgment until the bugs are ironed out.

Office editions

We reviewed Office 2010 Professional, which costs a substantial $499. This suite includes Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access, in addition to SharePoint Workspace for collaborative tools, and InfoPath Designer for standardized forms. If you don't need desktop e-mail, you should opt for the lowest tier Office, Home & Student at $149, which includes Word, Excel, PowerPoint, and OneNote. Office 2010 Home and Business adds Outlook 2010 to the Home and Student version and costs $279. Office Professional Academic 2010 is available through authorized academic resellers only and costs $99. Unfortunately, there is no upgrade pricing for Microsoft Office 2010, because Microsoft found that most people buy Office when they buy a new computer and there was little interest in upgrades at retail outlets.

Setup

We installed Office 2010 on two different test machines, one running Windows XP and the other running Windows 7. In both cases the standard installation was fairly painless, clocking in at less than 20 minutes from start to finish. Requirements to run Office 2010 vary depending on which operating system you're running, but you'll need at the very least a 500MHz processor or higher, 256MB of RAM (512MB recommended to use more advanced features), and Windows XP with Service Pack (SP) 3 (32-bit).

Connectivity to Microsoft Exchange 2000 Server or later is required for certain advanced functionality in Office Outlook 2010. Instant Search with options that appear as you type requires Windows Desktop Search 3.0. You will also need Windows Server 2003 with SP1 or later running Windows SharePoint Services if you want to use the more advanced collaboration tools. We were happy to see that Office 2010 didn't litter our desktop with new shortcut icons, leaving it up to us how we wanted to launch the suite.

Interface

The Ribbon has returned in Office 2010 (first introduced in Office 2007) and now is offered in all the applications in suite. There was plenty of resistance among users to the introduction of the Ribbon in Office 2007 across only a few core applications, and now you will be faced with these changes across all the apps. We can only suggest to those that are still resistant to the Ribbon that, with time, the cross-application functionality becomes very useful. The Ribbon now changes based on what feature you're using at the time and you have the ability to add or remove features to any Ribbon if you need certain features for your specific workflow. Just like in Office 2007, there's a core set of always-on tabs in the Ribbon, as well as contextual tabs that appear only when the software detects that you need them. Picture formatting tools, for example, show up as a tab only if you select an image in your document.

One of the more jarring changes is the file menu that will now take you to a full-page document management section called Backstage. Like the old file menu (or logo menu) you'll be able to open, save, and print your documents from Backstage, but now Microsoft has added a slew of features to help you with the next steps for your document. You can set permissions to lock down your changes--including password-protected document encryption--create access restrictions for specific users, and include an invisible digital signature to ensure the integrity of the document.

Save and send features (sharing) are also found in Backstage, along with the option to inspect the document for hidden data (like document comments and revisions), Check Accessibility for those with disabilities, and also to ensure compatibility across older versions of Office. Once you've properly inspected your document, you can click the Save and Send button to open up options for auto-attaching the document to an e-mail, saving to the Web (with a Windows Live account) for collaboration or accessibility from anywhere, saving to SharePoint for interoffice availability, and other options. Your print preview options are also now in Backstage, so you can see how your document will look without opening extra windows. Though useful, the reworked File menu (or Backstage window) may be one of the interface tweaks people have a hard time getting used to, but we think having all these features in one place is much more efficient.

Like Office 2007, Office 2010 lets you quickly change styles, colors, and fonts in most applications of the suite through the use of pull-down Style Galleries. In PowerPoint, for example, along with helpful image-editing tools (more on that later), you can quickly preview how effects will change your image simply by mousing over each effect. Similarly, as you mouse over different fonts in Word, the document will change in real time before you commit.

Office 2010 makes this 'view before you commit' functionality available in more than just stylistic changes to your document. Some of our favorite new interface features are the paste-preview tools that let you see what pasted content will look like before you commit to adding it to your document. In Word 2010, for example, once you've copied information elsewhere, you can quickly mouse over the paste preview tools to see how content will appear using formatting from the source, merged formatting, or how it will look with the source formatting stripped out.

Features

Alongside interface enhancements like the Ribbon across all Office 2010 applications, Microsoft Office 2010 offers a number of features that should reduce the time you spend gathering information so you can spend more time on solid presentation. Simple image and video editing tools are welcome additions to anyone who works with media in their documents and presentations. Many of the new features push your presentations away from the usual bullet points and toward more-engaging visual effects.

PowerPoint now provides options for editing video right within the program. You can trim video so your audience sees only the video content you want them to see. You also can add video effects, fades, and even create video triggers to launch animations during your presentation. These video bookmarks can be used to cue captions at specific points during a video, for example. When it's a static presentation you're working on--such as a publication, newsletter, or pamphlet--Office 2010 lets you color-correct and add artistic effects and borders to images so you won't need a third-party image editor. We found many of these features to be quite intuitive once we were able to track them down in their appropriate Ribbon tabs. Like many features in Office 2010, it's not the functionality that can be challenging, but rather the getting used to the feature that is.

Outlook has seen many notable feature improvements in Office 2010, which will save users time in their daily e-mail tasks if they get past the initial learning curve. The new Conversation View lets you group threads together so you can view an entire conversation in one place. With plenty of competition in Google's online Gmail search tools, Outlook 2010 needed to make attractive new features to continue to be competitive, and this feature makes searching through e-mail much easier. You also can run Clean Up to strip out redundant messages and threads so you have just the info you need without scanning through several e-mails. Microsoft got mixed reviews during beta testing of this feature, but we think that this might be one of those features (like the Ribbon) that will become more useful as users become acclimated with a new way of doing things. A new feature called Quicksteps lets you create macros for common daily tasks like regular forwarding of specific e-mails to third parties. Say you have sales e-mails from several parties that are sent to you on a regular basis, but need to go to another person within your company. With Quicksteps you could custom create a macro that would automatically send that e-mail on with the click of a button. Like the Conversation View features, Quicksteps is not immediately intuitive, but after some study, it will save you an enormous amount of time processing e-mails in the future. Even with the tweaks for simplifying your e-mail processing, Outlook still seems more in tune with large business clients than with smaller companies that could probably get by with online alternatives.

New coauthoring in Word, PowerPoint, and OneNote, as well as advanced e-mail management and calendaring capabilities in Outlook, make collaboration much easier, reducing the time it takes to finish large projects with several contributors. Businesses are required to use Microsoft SharePoint Server 2010 or Microsoft Windows SharePoint Services to collaborate on projects, but private users can access their work using Windows Live and Web apps on SkyDrive. Word and PowerPoint now have a syncing mechanism to avoid sudden changes while you're working on a project (a major concern in the beta). We wonder how people will react to this specific change, since now the only way to have live coauthoring (without the need to sync up changes) will be through OneNote. In any case, offering access to shared documents in key business applications from anywhere is something any international business or business traveler can appreciate. Google Docs, though not as elegant, are extremely easy to share with other users, so offering OneNote as the only option may not be enough.

Live edits in OneNote are only one of the new features for Microsoft's notebook-like application, however. Sketching out ideas, collaborating in real time, and adding images, video, audio, and text are all available in OneNote as it sits to the side of what you're working on. This enables you to drop sections of text, images, and other tidbits into OneNote's interface to keep all your ideas in one place. An upgraded Navigation Bar makes it easy to jump between notebooks to copy or merge information. When you're collaborating on a project, OneNote now features automatic highlighting so you can quickly find changes to your notebook since your last save. Features like these, along with new visual styles and a Web version with live changes, make OneNote the key collaborative tool of the suite. Our only question is whether people will accept OneNote as their mainstay for live collaboration since it has less name recognition than bigger apps in the suite.

In addition to upgraded collaboration tools, you'll now be able to work on your documents anywhere with slimmed down Web-based versions of Word, PowerPoint, Excel, and OneNote. The Web based components will make sharing information easier whether it's from your home computer, your phone, or when you're traveling for business. The Web apps preserve the look and feel of a document regardless of the device you're working on--even if it's your smartphone. These apps seem to work as advertised mostly, but we wonder how well the Web-based versions will work when server loads reach into the several millions of users. What sets these apps apart from Google Docs and other services is that your documents and spreadsheets retain their formatting, giving Office 2010's Web apps a leg up against its online counterparts.

Excel has received some tweaks as well, with easier-to-read, color-coded spreadsheets and smart tools to bring in the information you need. In Excel 2010, you can flip through the tabs to access formulas, insert diagrams and charts, and quickly import data from connected sources. A new feature called Sparklines lets you create a small chart in a single cell. This lets users compare data across multiple cells with added graphical elements to make them easier to read and spot trends over time. These moves seem to suggest that Microsoft is trying to make spreadsheets a little more accessible to a wider swath of users. We welcome the new customization features, especially as Excel retains the powerful tools users have come to expect.

Those who are involved in creating their own publications and newsletters will appreciate new changes to Publisher 2010. With several available templates, you can add your personal business logo graphics and branding and then preview them in real time across each template style. Microsoft has added ligatures and Stylistic Alternates to fonts so you can add your own personal touches to your publications. Like the other applications we've talked about in Office 2010, Publisher offers the same new useful image-editing tools, so effects, color-correction, cropping, and more are only a few clicks away.

Hotmail integration

Late to our labs (and late to the game, some might say, with Google and Yahoo leading the pack) are some of the new features that Windows Live Hotmail will support when it launches to all users in July or August. Microsoft says users will be offered the option to upload Office documents or images to their SkyDrives, and then send a link of their work to a friend who uses Hotmail. This will eliminate the need to use caution when sharing large files for presentations, videos, or large collections of photos, because the documents will exist in the cloud. The recipient will be able to view documents in their original format and large multimedia files in their Inbox without the need to wait for a huge download. This gives Hotmail users the opportunity to pick and choose which content they want to download from SkyDrive.

As a result of new feature additions to Hotmail, images and video will receive new options, too, including the ability to automatically view a collection of images in a slideshow, and the ability to view photos and video from third-party services like FlickR, SmugMug, Hulu, and YouTube, all without having to leave Hotmail. Microsoft also says it will push Windows live e-mail, calendar, and contact information, and more to your Windows Mobile phone using Exchange ActiveSync.

Other new features we saw in the demo included separate sections for viewing shipping information and e-mails from social Web sites, which represent a significant amount of all e-mail messages.

Conclusion

Does Office 2010 offer enough to make it worth the upgrade from earlier versions? We think that largely depends on how you use Microsoft Office. New templates and quick access to video and image-editing tools are welcome additions for those who create visual presentations of their content. Serious spreadsheet power users will like the new features that tie data together in Excel while making complex data more accessible in the Ribbon and more exciting visually. Outlook's new conversation-scrubbing features and Quicksteps for common e-mail actions could save daily e-mail users a lot of time, if they're willing to learn the ropes initially. If you feel like Office 2003 or Office 2007 have all the features you need in your line of work, then there's probably little reason to upgrade.

Obviously, the Ribbon is now the preferred method across the entire suite for getting to features quickly. If you didn't like the Ribbon in Office 2007, you probably won't like it now, but we think there's plenty of utility in having a common interface tool across all the apps; it might be worth learning a new way of doing things if you want to streamline your work flow.

The new Hotmail integration features that will launch alongside Office 2010 may give Google Docs a run for its money if they work as advertised. We're impressed with what we've seen so far, but we'll need to reserve judgment until users are relying on the new features en masse.

Office 2010 is a worthy upgrade for those who desire new templates and visual styles, better ways of editing multimedia content in publications and presentations, and easier methods of collaboration. The ability to work from anywhere with the new Web apps is surely a big reason to upgrade if your job requires that kind of flexibility.

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